Records Retention / Requests

Records Retention

Special Education records (including placement records, referrals, evaluations, testing data, and other related records) must be kept by the school district for four years after a student's final year of enrollment in Special Services programs.

During May/June of each year, we shred Special Education files for students who have graduated, moved out of the District, or terminated from Special Services 4 years prior. 

Shredding Schedule

Last Enrollment DateShredding Year
2018-20192023
2019-20202024
2020-20212025
2021-20222026


Records Request

(Special Services students only)

If you wish to receive a copy of your son/daughter's file, call 928-505-6955 between 8:00 am and 3:00 pm.

A Records Request form may be obtained at the district office, Building A, or you may download the form.

Download the Records Request Form

All requests for special education records require a parent or guardian signature.

Note: Once a student turns 18, the records will only be given to them, and not a parent. There may be exceptions. If you have any questions, give us a call.

Please allow up to 5 business days for requests to be processed. You will receive a phone call when records are ready for pick up.

Records will be available for pick up Mon–Fri, 8:00 am –3:00 pm at the school district office (2200 Havasupai Blvd., Building C)

You will need to bring the completed request form and a picture ID with you when you pick up the records.