District Hazard Communication Policy



(Hazard Communication Program)

The Superintendent shall establish a written hazard communication program for the District.

The procedures will be available for review by all employees. Each school shall have a policy manual in the school office and at such other places as are designated by the Superintendent.

The procedures will require that all containers received by the District are clearly labeled with appropriate hazard warnings, manufacturer name and date, date of purchase, and corresponding material safety data sheet (MSDS), and the position title of the person who has this responsibility shall be specifically noted therein.

The District will keep copies of material safety data sheets for all hazardous materials used by the District.

The District will provide training and information to all new and present employees regarding hazardous materials.

The District will keep a District-wide master copy of the names of approved chemicals and their material safety data sheets for public review.

The District will provide information to all employees involved in working where hazards are involved.

The District will provide contractors and their employees with information regarding hazardous chemicals to which they may be exposed during performance of their jobs.

The District will require that all contractors supply the District with information and documentation (MSDS) on any hazardous materials that enter District property.



(Hazard Communication Program)

The hazard communication program contains specific requirements for chemical inventories, labeling, and material safety data sheets (MSDSs). These labels and MSDSs will be used concurrently with curriculum textbooks and workbooks to review the particular hazards encountered and specific chemical-handling procedures. The MSDSs will also provide instruction as to safe levels of exposure, personal protective equipment, and emergency procedures specific to the chemicals used in that particular area.

Container Labeling

The safety director or designee will verify that each container received for use by the District shall:

  • Be clearly labeled as to the contents and how packed.
  • Note the appropriate hazard warnings.
  • List the name and address of the manufacturer.
  • List the date of purchase.
  • Have a copy of the applicable material safety data sheet (MSDS) on file.

No containers will be released for use until the above data are verified by the safety director or designee.

Material Safety Data Sheets (MSDSs)

Copies of MSDSs for all hazardous chemicals to which employees and students may be exposed will be kept in the facility office, as well as in rooms where hazardous chemicals are stored/used.

MSDSs will be available for review to all employees during work hours.

Employee Training and Information

Before starting work, each new employee will receive an employee orientation that will include:

  • Chemicals and related hazards in the employee's work area.
  • What the District has done to lessen or prevent workers' exposure to these chemicals.
  • Procedure to follow if the employee could be exposed to these chemicals during emergencies and cleanup of spills.

Verification as to date of training, subjects discussed, and length of training will be documented.

Before any new hazardous chemical is introduced into the District, each employee who has contact with chemicals will be given information in the same manner as during a safety class. The safety director or designee will be responsible for seeing that the MSDS on the new chemical is available.

List of Hazardous Chemicals

A District-wide master copy of the names of all approved chemicals and their material safety data sheets is available for public review. These books are located in the office of the safety director. Further information on each hazardous chemical noted can be obtained by reviewing material safety data sheets in the District office and/or each school office.

Copies are available in accordance with Policy KDB.

Hazardous Nonroutine Tasks

Employees are sometimes required to perform tasks in confined spaces. Prior to beginning work in such a space, each employee will be given information about hazards involved. This information will include:

  • Specific chemical hazards.
  • Protective/safety measures the employee must observe.
  • Measures the District has taken to lessen the hazards, such as ventilation and respirators, presence of another employee, and emergency procedures.

It is District policy that no employee begin work in a confined space or on any nonroutine task without first receiving a safety briefing from the immediate supervisor.

Informing Contractors

It is the responsibility of the District business office to provide contractors and their employees with the following information:

  • The MSDSs for hazardous chemicals to which they may be exposed while on the job site.
  • Measures their employees may take to lessen the possibility of exposure; i.e., personal protective equipment, ventilation, et cetera.
  • Methods for interpreting the in-house labeling system.

MSDSs for all hazardous chemicals are on file in the facility office, and the principal/supervisor has a copy of each one. The District business office will coordinate with the maintenance department to ensure that contractors' employees are given this information prior to entering the work site.

Contractors Informing Employees

Contractors entering school property with hazardous materials will supply the District business office with MSDSs covering those particular products.

The District reserves the right to restrict the use of hazardous materials on their site when at least any one of the following criteria is met:

  • A nonhazardous substitute is available.
  • Work procedures can be modified to eliminate the use of the hazardous materials.
  • The contractor provides additional property protection and personal protection.
  • The District considers the hazardous materials to be of sufficient hazard that they are to be eliminated even if the above options cannot be implemented.

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